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#Email archiving solutions for mac how to#
#Email archiving solutions for mac for mac#
#Email archiving solutions for mac archive#

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#Email archiving solutions for mac how to#

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I hope this short report helps you take control of Mail. I agree it's an unwieldy process, so I'm looking at several third-party Mail archiving solutions that should be more straightforward to use for a future post. This is how to cut clutter from Mail without losing any important messages. Now, you can delete the Archived Mail you just imported (Right-click, Delete Mailbox) - all your archived mail remains safe in the originally exported box. Find the ones you need and copy, print or move them. In a little while, all your archived mails will reappear in Mail. Click Continue and navigate to the exported archive(s) on your Mac, select the right collection and click Choose. Whenever you need to search messages stored inside that archive, you should launch Mail and select File>Import Mailboxes, (select Apple Mail as data format). Don't worry - all your messages are already saved in your exported Archive. Compatible with all mail systems, MailVault readies your company for ediscovery and compliance, and helps you save money in the process. Powerful search mechanisms allow you to view and restore email for any user, over any time period.

#Email archiving solutions for mac archive#

Now delete the Archive you created in Mail by Control-clicking the mailbox and selecting Delete Mailbox. MailVault securely backs-up your entire organization's email into a centralized archive. Do check to make sure all the mbox files and subfolders you created are there.

Once export is complete, you'll see an mbox file icon appear where you exported the Mailbox too. You might want to go do something more interesting for a while. Click Choose.Įxporting your mail will take time - it could take a long time. You can also do this by choosing the mailbox and using Export Mailbox in the menu.Ĭhoose where to save your archive, but remember to check Export all subfolders, if you have any, to export. Control-click on the mailbox name in the list on the left, and select Export Mailbox… from the contextual menu that appears.

With all your messages in the Archive, it's time to export them. Repeat this until all your messages are tucked away there. Once you've selected the messages you wish to archive, drag-&-drop them into your new Archive mailbox. You might want to choose all the mail you received between 2011-2012, if that happens to be appropriate to you. If you don't get that prompt, you're email should automatically have gone to the Archive folder.Select the messages you wish to archive. Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts. A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.

#Email archiving solutions for mac for mac#

If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Outlook 2016 for Mac includes a new feature called one-click archiving. Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Outlook 2019 for Mac Outlook 2016 for Mac More. com (email protected For more information about the new and old behavior for archiving see How to change the criteria that Outlook 2010 and Outlook 2013 use.